What is a WordPress post?
A post is a type of WordPress content that is typically displayed as a blog item. Posts are typically added frequently and provide supplemental content to the main body of the site.
What are posts for?
Posts are typically used to create a blog on a website. Blogs provide topic-based content that adds to the overall message of the site it’s found on.
Features of WordPress Posts
Following are some features specific to WordPress posts.
- Posts May NOT Be Hierarchical
Unlike pages, posts cannot have a parent/child relationship to other posts. Posts are typically only related to each other through the use of categories and tags.
- All Posts Must Have a Unique Slug
Slugs are auto-generated based on the post title, but may be overridden. Slugs are used to create the URL for a post. If a slug has already been used for another post it will be automatically modified to include a numerical differentiator. For example, if the slug “example-post” already exists, and you try to use it again, WordPress will make it “example-post-2.”
- Posts May Have Categories and/or Tags
Specifying categories and tags for posts is a core WordPress functionality. Categories and tags help group related posts. This helps your website visitors find exactly what they are looking for. Categories and tags can be viewed as an archive, displaying only related posts.
How Pages are Different from Posts
Unlike posts, pages are used for more long-term foundational content. Pages may be hierarchical and do not have the option of applying categories or tags out of the box. Although they have different uses, posts and pages are created and managed very similarly.
How do I manage WordPress posts?
There are many ways to achieve various tasks in WordPress. Managing posts is no different. To get to the main posts screen of the admin dashboard, click “Posts” in the left panel. From there you can create, view, edit, and delete posts.
Create New Post
There are three ways to create a new WordPress post.
- Method 1: Posts Screen
Click “Posts” in the left panel of the dashboard then click the “Add New” button.
- Method 2: Left Panel
Hover over or click “Posts” in the left panel of the dashboard then click the “Add New” item in the panel.
- Method 3: Admin Bar
Hover over “+ New” in the admin bar at the top of your screen and select “Post.”
Once you have added blocks to your post, click the “Publish” button to make your post visible on the frontend. If you’re not ready to make your post live, click “Save draft” instead.
Edit a Post
There are two ways to edit your post.
- Method 1: Posts Screen
Click “Posts” in the left panel of the dashboard. Find the post that you’d like to edit in the list of posts. Hover over the post that you’d like to edit and click “Edit.”
- Method 2: Admin Bar
When you are viewing the post that you’d like to edit, click “Edit Post” in the admin bar.
Once you have finished editing your post, click the “Update” button to make your changes live. If you are working with a draft post, click “Save draft” instead.
Delete a Post
There are two ways to delete your post.
- Method 1: Posts Screen
Click “Posts” in the left panel of the dashboard. Find the post that you’d like to delete in the list of posts. Hover over the post that you’d like to delete and click “Trash.”
- Method 2: Post Editor
Go to the editor for the post you’d like to delete. In the “Post” tab of the right panel, click the “Move to trash” button.
Deleted posts are kept in the WordPress trash until you are ready to permanently remove them. To permanently delete posts, go the posts screen then select “Trash” from the list of status filters. Click “Empty Trash” to permanently delete all posts.
Restore a Post
Made a mistake and want your post back? As long as your post is still in the trash you can easily restore it. From the list of trashed posts, hover over the post you want to keep and click “Restore.”
What settings are available for WordPress posts?
There are several settings available when creating or editing a post.
Right (Settings) Panel
The settings you will probably use most frequently are located in the right panel of the editor called the Settings panel. Following are the settings you should see, displayed from top to bottom. If you cannot see the settings panel, click the gear icon near the top right of your editor panel.
- Status & visibility
This section relates to if and how your page is accessible on your site.
There are 3 visibility options. The most common selection is “Public” but the other options are great for limiting access to pages.
Visible to everyone.
Only visible to site admins and editors.
- Password protected
Protected with a password you choose. Only those with the password can view the post.
The publication date for your page will be automatically set when you publish the page. If you’d like to change it, you can click the date and select any date and time that you choose. If you select a date and/or time in the future, your page will not be published (and accessible) until that time.
- Stick to the top of the blog
Checking this box will make your post “sticky.” Assuming your theme utilizes this feature, your sticky post will remain at the top of your blog page regardless of the true chronological order.
- Move to trash option
This is used to delete a page.
WordPress tracks all of the changes you make on a page. Clicking the revisions section takes you to another page that allows you to see past versions of your page. You can also choose to revert to a past version of your page if you made changes you do not wish to keep.
The permalink is a human-readable URL for your page. WordPress gives your page a numerical ID behind the scenes, but a permalink is more user-friendly.
Categories are the most commonly used method for organizing WordPress posts. They typically consist of broad, predefined terms. Categories can be selected and/or added in the post editor.
Tags are used for more detailed labeling and often are not used at all. While categories are strategically determined, tags can be decided in the moment and provide a more finely tuned organization of posts.
- Featured Image
A featured image is a primary image associated with a post. Featured images may or may not be used depending on the theme you are using. Regardless, it is good practice to add a featured image for each post. The featured image (when set) is typically what is used when a post is shared on social media or displayed in an archive.
Depending on your theme setup, an excerpt may be displayed when only part of a post is displayed. An excerpt is a short snippet offering an introduction to a post. If your theme uses excerpts and you do not specify one, WordPress will generate it based on the first part of your main content.
You can enable or disable comments and pingbacks and trackbacks on a post.
The options panel is accessible by clicking the three vertical dots at the top right of your admin screen. Once opened you should see the following options.
Everyone has preferences for how their editor is set up. You are able to select one or more of the following options – or none at all!
- Top toolbar
Selecting this option will make the block toolbar appear stuck at the top of the screen instead of floating to the top right of the selected block.
- Spotlight mode
Spotlight mode dims all inactive blocks making it easier to focus on the block that you have selected to work on.
- Fullscreen mode
Fullscreen mode removes the admin bar and the left panel of the dashboard giving you more room for the editor and fewer distractions.
- Top toolbar
If for some reason you need to view the code behind your post you can toggle the view here. The visual editor should be what is selected by default and as a standard user you shouldn’t need to switch to the code editor.
- Visual editor
- Code editor
If you are using any themes or plugins that integrate with Gutenberg you will see them listed here. Clicking on them will take you to a separate settings panel.
This section offers useful resources for managing the Gutenberg editor.
- Block Manager
View all of the available blocks and, optionally, toggle the visibility of specific blocks.
- Manage all reusable blocks
Easily view, edit, and delete all of your reusable blocks in one place.
- Keyboard shortcuts
Speed up your post editing by learning some handy keyboard shortcuts.
- Welcome Guide
Want to view the welcome guide again? Select this option.
- Copy all content
Want to move all of your content to another post or page? Copy all of your content then paste it in a new place.
View help docs for the WordPress editor.
- Block Manager
Additional settings for customizing your editor experience.
When viewing all posts on the posts screen, hover over any post to select the “Quick Edit” option. The quick edit panel will expand to display the following options:
Some options can even be updated in bulk. To do this, select the checkbox beside each post you’d like to edit then select “Edit” and click “Apply.” You’ll then be given the option to modify the categories, tags, author, comments, status, pings, and sticky setting for all selected posts.
Because WordPress was originally developed as a blogging platform, posts were the true foundational building block of content. Thanks to the option to add pages, posts can maintain their original purpose of building a blog. Creating and editing posts can be as simple as adding a few blocks or as complex as customizing the editing experience and archive view preferences.